Smart Ways to Reduce Aging A/R (Accounts Receivable) Without Burning Out Your Team

Across 38 states, CBS sees the same pattern: practices lose thousands every month to aging A/R (accounts receivable) because their teams are stretched thin. The cost isn’t just financial — it’s burnout, audit risk, and distraction from patient care. Your team isn’t short on effort — they’re short on time. Between insurance hold times, denial letters, and patient authorizations, aging A/R accounts pile up faster than anyone can keep up. And the older it gets, the less likely you’ll ever see that money.

Medical practices are meant to serve patients, not chase payments. Yet, countless practitioners spend more time formatting paperwork than providing care. At CBS Medical Billing & Consulting, we believe there’s a better way, one where aging A/R gets resolved without burning out yourself or your people. Here, we’ll explore proven ways to reduce aging accounts, improve accounts receivable follow-up, and show how CBS’s outsourced RCM service model can turn your revenue cycle into a reliable growth engine.

The Real Cost of Aging A/R (Accounts Receivable)

Let’s start with the facts: The longer a claim goes unpaid, the less likely it is to ever be collected. According to industry benchmarks, claims over 90 days old have less than a 15% chance of being paid.

But it’s not just about lost revenue. Aging accounts receivable:

• Ties up cash flow
• Creates staff stress and burnout
• Distracts from patient care
• Increases the risk of audits

Speciality providers, especially in orthotics and prosthetics, face added challenges due to complicated coding, prior authorizations, and Medicare scrutiny. CBS specializes in A/R (accounts receivable) cleanup services for speciality providers, helping them recover thousands of dollars that would otherwise be written off.

Why Most In-House Teams Struggle with A/R (Accounts Receivable) 

Most medical practices depend on in-house admin staff to manage accounts receivable (A/R) follow-up. But these teams are often overwhelmed, undertrained, and pulled in multiple directions from checking patient eligibility to chasing authorizations. Here’s why internal teams often can’t keep up:

1. Limited Bandwidth: Follow-up is a full-time job. Most teams don’t have enough hours to track denials, call payers, and refile claims effectively.
2. Lack of Specialization: Staff may be skilled at billing, but not experts in denial trends or recovery tactics.
3. Emotional Exhaustion: Constant rejections, hold times, and payer delays can demoralise even the best team members.

That’s why the smartest practices are now asking: Should we be doing this alone?

Outsourced Accounts Receivable Recovery in Healthcare: A Smart Solution

Partnering with experts like CBS Medical Billing isn’t just about delegation, it’s about transformation. Here’s how our outsourced accounts receivable recovery healthcare service works:

• We assess your current A/R landscape using our proven diagnostic tools.
• Our team segments, prioritizes, and aggressively follows up on aged claims.
• We use custom strategies tailored to your speciality and payer mix.
• We train your staff to prevent future A/R buildup.

This hybrid model doesn’t replace your team, it empowers them.

5 Proven Ways to Reduce Aging Accounts Receivables in Medical Billing 

1. Prioritize Aged Claims Strategically

Don’t treat all claims equally. CBS uses smart segmentation to focus on high-value claims nearing timely filing limits first.

2. Improve Denial Management

Every denial is a clue. Our team deciphers common denial codes and retools claim submissions to reduce future rejections. That’s how to improve A/R follow-up in medical billing long-term.

3. Automate Where You Can, Outsource Where You Must

Technology can automate routine tasks like eligibility checks and payment posting, while A/R cleanup services for speciality providers like CBS handle the complex recovery work that demands human insight.

4. Communicate More, Not Less

We maintain weekly reports and real-time dashboards to keep practices informed. Transparency reduces confusion and fosters accountability—without overwhelming your staff.

5. Re-train Your Team Regularly

Partnering with CBS includes ongoing training for your internal staff. This equips them with the skills to keep new A/R from Aging in the first place.

What CBS Medical Billing Partners Receive With A Better Billing Partner

CBS Medical Billing has helped partners across 38 states recover over $200 million.

Our A/R cleanup services can help reduce 120+ day aging by 80% within 6 months, without adding extra staff. This can allow the team to redirect their focus from administrative tasks to delivering better service.

We succeed when our clients succeed. That’s our model and our mission.

Why CBS is the Right Partner for You

If you’re wondering how to improve A/R follow-up in medical billing without hiring a full-time team or pushing your current staff to burnout, CBS is the missing piece of your puzzle.

Here’s why:

• We customize our support to your current workflows—no cookie-cutter solutions.
• We specialize in high-complexity cases, especially for orthotics and prosthetics.
• We go beyond billing. Our consulting, staff training, and system audits help you build lasting infrastructure.
• We fight for every claim—whether it’s $100 or $100,000.

Your accounts receivable recovery process doesn’t need to be a stress-inducing monster. It can be a source of empowerment and cash flow, if you have the right partner.

Final Thoughts

Reducing aging accounts in healthcare billing is not just a back-office issue, it’s a front-line strategy for sustainability, sanity, and patient care. The right A/R strategy should support your team, not strain them.

CBS Medical Billing & Consulting is here to help you reclaim your revenue and restore your peace of mind. We offer proactive, high-impact solutions—from outsourced accounts receivable recovery healthcare to complete A/R cleanup services for specialty providers.

Let’s turn your aging A/R from a liability into a launchpad. Contact us today.

FAQs

Q1. How to improve A/R (Accounts receivable) follow-up in medical billing?

A strong A/R follow-up strategy includes consistent tracking, segmented prioritization, expert denial management, and regular staff training. Partnering with CBS gives you access to all of these systems without burdening your team.

Q2. Why is outsourced accounts receivable recovery healthcare a better option?

Outsourcing allows specialists to handle complex claim follow-up, freeing your internal staff to focus on patients and day-to-day operations. It also ensures faster recovery and fewer write-offs.

Q3. What are A/R (accounts receivable) cleanup services for specialty providers?

These are tailored services aimed at helping providers in high-complexity fields (like orthotics and prosthetics) recover aged claims, optimize billing systems, and avoid revenue loss due to claim delays or denials.

Q4. How can I reduce aging accounts in healthcare billing without expanding my team?

Use automation for repetitive tasks and partner with a firm like CBS to handle the labor-intensive A/R follow-up. This way, you boost efficiency without adding headcount or workload.

Q5. Does CBS only serve Orthotics & Prosthetics practices?

While CBS specializes in O&P billing, we successfully serve a variety of specialty practices across 38 states. Our flexible protocols adapt to your specific practice needs.

Ready to reduce aging A/R without burning out your team?
Connect with CBS Medical Billing & Consulting and find your practice’s missing piece.